More Howard Ross notes

The four issues addressed below are:
(1) Location of HRMG Reference books
(2) Books that are listed as “in” but not found in the HRMG collection on HSSL’s 4th floor
(3) HRMG microfilm
(4) Print material pick-up and shelving



(1) Location of HRMG Reference books
1. Due to lack of space in the temporary HRMG space (Bronf 425), the HRMG Reference collection had to greatly reduced. Only the most essential titles remain in Bronf 425; all the other reference titles have been integrated into the regular print collection on HSSL’s 4th floor and listed as Journal Loan (so that people may sign them out using the self-check-out machines). For various reasons, the display in the catalogue can be confusing. I apologize and will see if it can be clarified in any way. In the meantime, here are some ways to determine where a HRMG Reference title is:
1. All items moved to HSSL are listed in ALEPH’s Items module as belonging to the collection T-REF (as in Temporary Reference)
2. The items holdings list in the public catalogues should help clarify exactly where a specific item is (for example, when only the most recent issue of a serial publication is in Bronf 425)
3. The HRMG staff will produce a list of Reference materials that are in Bronf 425. We will leave this list at the HSSL Info desk for librarians to consult.

(2) Books that are listed as “in” but not found in the HRMG collection on HSSL’s 4th floor:
1. Refer searches to Peter Martinek:
1. Student or staff can fill out a book search request form (found at the HSSL info desk) to be given to Peter with student contact info and book info. Peter will create this form shortly.
2. A few triage questions to consider before filling in the form:
1. Check whether the book is part of HRMG collection or is, in fact, a HSSL item
2. Check that the student was looking on the correct floor (4th, not 3rd)
3. Check whether the student understands how to read a call number…
4. Recommend that the student look around the desks and carts on the 4th floor.
5. If the student doesn't find it then, I think the next step would be to explain that the book might be in use on another floor or waiting to be reshelved.
6. Check the circulation history of the book. Was it returned recently? Or – if early in the week - just before the weekend? In that case, it might still be waiting to be moved to HSSL 4th floor. HSSL circ staff could check the HRMG carts in the back.

(3) HRMG microfilm:
1. Located along the north wall of the McLennan 4th floor (outside the Digitization Group’s offices).
2. Cabinets are unlocked so students can retrieve microfilm themselves. If they are inadvertently locked, HRMG staff have the keys to unlock the cabinets.
3. Students can view them in the 2nd floor HSSL microfilm room
4. Students can leave the microfilms in the regular HSSL microfilm return tray to be picked up by Emile
5. Emile will return the HRMG microfilm reels to the HRMG returns cart in the HSSL returns area for HRMG staff to reshelve.

(4) Print material pick-up and shelving:
1. HRMG staff are responsible for daily pick-up on HSSL 4th floor (Monday to Friday only); any HSSL books found will be placed on the cart by 4th-floor photocopier to be picked up the HSSL shelving staff
2. HSSL staff are responsible for pick-up on all other HSSL floors. Any HRMG books found will be placed on the HRMG cart in the HSSL returns/sorting area for HRMG staff to retrieve and reshelve.