MLIR Library Memberships

The McGill Institute for Learning in Retirement (MILR) - students are eligible for library memberships. We would like to make it easier for all of them by letting them obtain these memberships more of our locations (currently they have been restricted to the Humanities & Social Sciences Membership Desk for these.)

Attached is information about the process and a picture of the MILR ID that they have to present in order to obtain a membership.

If you have any questions about this, please let me know or anyone else on the Loans Advisory Committee (Louis Robertson, Chair; Sandra Emery, Peter Martinek, Brian McMillan, Amin Merani, Olga Wiseman.)

Thanks,
Joseph Hafner
Associate Director, Collection Services
514)398-4788
mobile phone (514)294-2067
joseph.hafner@mcgill.ca

McGill Institute for Learning in Retirement (MILR)

The McGill Institute for Learning in Retirement (MILR) gives its students a McGill University ID number which entitles them to library borrowing privileges and access to the internet.
• MILR students must go to the computer centre on the 1st floor of Burnside Hall with their MILR Member’s Card to register for Internet access which allows them to use the McGill server for up to 13 hours per month.
For a McGill Library Membership card, students can apply at any Loans Desk at any McGill Library (except for Birks Reading Room, Edward Rosenthall Mathematics and Statistics Library, Islamic Studies Library, and Walter Hitschfeld Geographic Information Centre). They need to present a valid MILR ID card and a photo ID card with name and address. MILR ID cards are valid for one term and show the expiry date.

In Aleph when setting up a membership account for MILR students use :
• Patron status of 01 – undergraduate borrowing privileges
• Patron type of LR – MILR.




December 20, 2007

HSSL closing tonight Dec 19

HSSL will close tonight (Wed) at 10 p.m. and reopen at 8 a.m. on Thu Dec 20th. To compensate for the closure, the Schulich Library will remain open overnight from the evening of Dec 19 into the morning of Dec 20.

CP

Exams delayed - Dec 17

Monday, December 17th - Exams will proceed at McGill University on this revised schedule. Exams scheduled for 9:00 A.M will take place at 10:00 A.M.; exams scheduled for 2:00 P.M will take place at 2:30 P.M.; and exams scheduled for 6:00 P.M. will take place at 6:30 P.M.

From the mcgill.ca main page (under Announcements).

CP

Mail room

I've had a few people come to the information desk trying to find the campus mailroom. The campus Mail Services website still lists their location as the McLennan building, but they are now located at 3465 Durocher. The phone number is still 514-398-4602.

The library mailroom is still in the Redpath basement (Steve Blais, x4771).

Megan

Minor paper jams in public printers

The library ITSOC, the committee which has replaced the former Joint Committee for Technology Support in Libraries (JTC), would like to remind all public services staff that the Service Agreement For the Provision of Support Services by Ancillary Services to the McGill Libraries http://www.library.mcgill.ca/lso/jtc/SLA_Ancillary_v1_0_April_6_2005.doc includes the following statement under paragraph 4.2 General Statement of Duties and Responsibilities of the Libraries:

· Encourage library staff to assist whenever possible in the clearing of minor paper jams. All major paper jams will be reported to Ancillary Services.

Klaus, Henry and the student navigation assistants have a key which allows to open the computer to clear paper jams. Please call the technician or student on duty instead of sending an e-mail to Ancillary.If you need to report a major problem to Ancillary support.ancillary@mcgill.ca please copy Klaus or Henry so they can keep track of the problems we are experiencing. Also inform them if paper jams are recurrent.

We should all know also the basics for troubleshooting the printers when the jobs are held because of incorrect paper size definition. If you don't know, please ask Klaus, Henry or myself to give you a brief explanation.

Thank you for your cooperation with ITSOC..

Juanita Jara de Súmar

Auto Loans (Self Check-out) machine troubleshooting procedures

1. Morning staff and evening & weekend supervisors should verify that all machines are working properly at the beginning of their shift.

2. Check for printer problems by opening the top cover. Add a new roll of paper or fix any paper jams as required (instructions for installing the paper rolls can be found on the inside of the top cover).

3. If there are any other problems, open the bottom cabinet.

4. If Self Check-out machine is off (screen is blank) turn on the computer.

5. If Self Check-out machine is frozen or displays an error message reboot the computer:
 Turn the computer off and then on using then power button on the PC
 Or use the keyboard and try typing Ctrl-Alt-Del (simultaneously) and then select “Shut Down” and then “Restart”.

When machine restarts it should go directly into the Self Check program. You can confirm that the machine is working by borrowing a book.

6. If, despite all of the above, the machine does not work (or if there are other problems) please:
 Email ICS (support.ist@mcgill.ca) and cc: Jared Wiercinski (jared.wiercinski@mcgill.ca). Describe the problem and any error messages.
 Leave the machine on.
 Put an Out of Order sign on the machine. Please make a note on the sign that the problem has been reported, the date and time, and your initials.


Prepared by:
Jared Wiercinski
December 4, 2007

Printing from a laptop

It is possible to print from a laptop PC in the library via the wireless network. Instructions are here: http://www.mcgill.ca/library-using/copying/
These instructions also appear in the library brochure called "Computers in the Library."

Confusion about this had arisen from an outdated page on the HSSL branch website that said it was not possible to print from a laptop. The page will be updated shortly.

Megan

Card Catalogue (Lot of stuff not in the OPAC)

A professor from the History Department was trying to track down an article in a journal publshed in Upper Canada in 1861. An Amicus search turned up scattered holdings at QMM but nothing in the OPAC and no listings for a CIHM copy (which seems odd). We sent her up to Rare books to look in the old card catalogue and, sure enough, it was there and RBD had it and were able to supply a photocopy for her class.

Lesson: Don't forget the old card catalogue! There are tens of thousands of records there that are nowhere else.

Kendall

24/7 study space in Leacock for Faculty of Arts students

Faculty of Arts Students now have 24/7 access to the Arts Computer Lab on the third floor of the Ferrier Building (after hours access with their ID card by the card readers at the main campus entrance by the James Building and at the Dr. Penfield entrance) and have the same 24/7 access to a lounge we have created (with $$ support from AUS) in the same building on the second floor.

We also have created two study spaces -- again with $$ support from AUS -- in Leacock where the computer labs used to be housed. Leacock 111 is a large open area with tables and chairs; and Leacock 112 has what I refer to as "booths" (as in diners of old) and four tutorial rooms with sliding frosted glass doors: some privacy, but not too much. These rooms can be booked by TAs (weekly signup sheets on each door), but if they are not otherwise spoken for, any student -- or a very small group of students, 4 maximum, these areas are small -- can use them. These rooms are also open 24/7, again by card access after hours, to Arts Students. They seem to be very well used, for which we are particularly pleased. Unfortunately, no loos, due to the grills by the elevators protecting access to rest of the building.

We have also just opened up Leacock 114 for group meetings: at present there is an oval table, a couple of desks, and 5 chairs in there, but I am sure students could scrounge a chair or two more if need be. The decor leaves much to be desired (read: no windows and nothing on the walls), but, I will be printing up some retro posters to brighten it up a bit. This room will have to be booked through one of our monitors and will only be available when we have coverage which, at the moment, is 9:30am - 8:30pm Monday - Friday. (This could change due to availability during exams, but we will do our best to have as much coverage during those hours as possible.) Students will have to leave their ID card with the monitor while they are using the room as it is at the end of a corridor and has no other egress. The monitor sits immediately outside.

Cutter Stacks

A fair number of books from the Cutter collection in the Redpath area beyond the Loans Desk ( up the winding staircase) have been moved. They are now shelved in the Redpath Basement (formerly the Blacker-Wood basement). The Cutter books in Redpath basement are those bearing call number range IK/D to ZZ. They are shelved in distinctive black shelving units which have Cutter range signs affixed to their sides. These books are accessible to users. They represent approximately 3/4 of the Cutter collection. The location change in our catalogue is being effected by Jane Aitkens and her staff.

All other Cutter books (A to IJ) and ALL FOLIOS (A-Z) are still in the old Cutter location (up the winding staircase). These books will be fetched upon request by Loans staff.

Some CUTTER SERIALS have not been moved to Redpath basement, since they are hoping to reclass them soon. Therefore, some CUTTER SERIALS (IK to ZZ) are recorded in the catalogue with Redpath Basement locations, but they are really in the old Cutter location (up the winding staircase)

The goal is to move all Cutter books to the Redpath basement but we are uncertain when this will be completed.

24 hour study space begins Mon Nov 26

The 24 hour access to Redpath begins Monday November 26th.

See the hours page.

CP

Concordia Webster Restricted Access Dec 3-14

Please be advised that once again, during the exam period, the restricted access policy will be in effect at Concordia University's Webster Library from 8:30 a.m., Monday, December 3, 2007 to 8:30 a.m., Friday, December 14, 2007.

During the period mentioned above, access will only be granted to the following Library users:

Concordia University Community (Primary Users)

Concordia students (including Continuing Education students)
Concordia Faculty, Librarians and Staff
Extramural Users (Secondary Users)

Concordia Alumni
Library Privilege cardholders
Ontario Council of University Libraries (OCUL) cardholders
Conférence des recteurs et des principaux des universités du Québec (CREPUQ) cardholders (excluding undergraduate students : salmon coloured card)
Council of Prairie and Pacific University Libraries (COPPUL) cardholders
Council of Atlantic University Libraries (CAUL/CBUA) cardholders
Users who are granted access, are asked to present their appropriate I.D. cards to the Security Guard on duty at the entrance to the Webster Library each time they enter.

Please note that restricted access does not apply to the Vanier Library on the Loyola Campus.

Deliveries

Since the University Mailroom and Printing Services have moved from the Street Level Redpath Library Building, Steven Blaise of the Library Mailroom is alone in that area. Steve's duties take him away from the Mailroom and we have indicated telephone numbers to call so that we may go down and sign for deliveries, however it has come to our attention that deliveries are being made to units in McLennan-Redpath. May we ask you to please redirect the person making the delivery to the Office of the Director of Libraries.



Thank you.



Bruna Ceccolini
Assistant to the
Trenholme Director of Libraries
Tuesday, November 06, 2007 2:05 PM

Microsoft Word 2007

I [LW] have requested and ICS has installed Word 2007 on the following computers:

#5471 --> at the Humanities and Social Sciences Information Desk (from the position behind the Desk, it is the West or left wing station)
#4096 --> in workshop/training room next to M1-57B

The first installation is to help and accommodate students who have Word 2007 and need help using Endnote and other software configured to this version of Word.

The second installaton is for training and perfecting Liaison and Technical Support use of Word 2007.

LW

Computing Space

While we await the opening of the Cyberthèque, there are additional computers for students to use in room M1-21G. This is the room used by ICS for the iCare computer clinics, so it will be closed when there is a clinic. If students are waiting in line for a free computer, please direct them to this room as they have most likely not noticed it is now available.

Cutter Stacks

The Cutter stacks, having been moved outside the security sensors in Redpath, are now "closed storage." Location info has been changed in the OPAC and items have to be requested at the loans desk.

IFS International Financial Statistics - problems

Hi to all colleagues:

Please note that IFS International Financial Statistics online access has major problems. We can access only one country. We have currently a very large class in IDS using IFS for their assignments. We are in contact with the IMF. In the meantime, I have the CDs that we can use locally on the workstations. We will have one CD in EDRS and one in GovINFO. If you get questions about IFS online in Chat or at the reference desk, please contact me.

Cheers. Anastassia

"Find it" Links not Working

From 10:00 pm Thursday, September 13 to 9:00 am Friday, September 14, all "Find It" links will not be working due to a necessary system upgrade. This includes "Find It" links in the catalogue, in our databases, links to our article indexes and databases and links to our eJournals.

CP

iCare Computer Clinics

ICS is once again holding iCare Computer Clinics in the library (in room M1-21G , near the reference collection). There are two kinds of clinics: Computing safety (CBP 110) and Connectivity @ McGill (CBP 120). The schedule is available here.

CP

Press Display Newspapers for Aug. 26 - 27

Joyce (from Loans) mentionned this morning that the newspaper articles from Press Display did not print for Sunday (Aug. 26) + Monday (Aug. 27).

The problem seems to deal with the computer that generates the articles, not the printer located in the Collection's office.

The article should be available by Tuesday.

- MC

Cyberthèque (Redpath E-Zone), Cutter Stacks

Hello All,

Further to the memo below which will effect:

the use of the Redpath E-Zone,

increased use of the McLennan E-classroom and McLennan E-Zone,

the flow of people through the lobby of the McLennan Building and

access to the Cutter collection:


Work will begin on the security gates/turnstiles on Tuesday August 28th at 8:30 and will take about two days to complete.(to Wed. August 29th )
During the relocation we will NOT have any security in place at Redpath.

This means that the Redpath entrance will be closed and users will be directed to use the McLennan entrance.

Furthermore, the Cutter Collection will now be out of the security perimeter.

Should users need an item from Cutter they will be directed to the Loans and Access Desk for retrieval by a staff member.
Eventually, the Cutter Collection, some of which has been reclassed and reduced this past summer, will be moved to Redpath Storage.

The move to Redpath Storage will take place in the fall term.


Courage mes enfants!

Thanks and regards,

Lonnie

Hi All,I am forwarding, for your information, the following memo from Joseph Hafner:
Regards,
Lonnie


MEMO:

The Redpath Library Building main floor entrance security gates will be moved on Tuesday August 28, 2007 starting in the morning.They are being moved away from the doors to the corridor next to the Membership Desk. This is being done because of the Cyberthèque project.During the time when we are moving the gates, the interior entrance/exit doors to the Redpath Library Building will closed, so that people do not have to walk through the construction area.The exterior doors to the building will remain open, so that students can access the Oasis Café.Starting Tuesday the door to the 2nd Floor Cutter Stacks will be closed. Lending & Access Services Staff will retrieve materials from this area temporarily, until we can move this collection to the Redpath Basement.If you have any questions about this, please let me know.
Thanks,
Joseph
____________________________________________Joseph HafnerAssociate Director,

ID Cards activation

Hi,
Some of the students at the ID Centre have been asking when their ID cards will work in the Library. The answer is the next day as Aleph and Minerva talk to each other every night and this activates their card. Thanks to Joseph for aleting me to this and providing the information.
I gather that things have been going well so far. Thank you very much for making this work.
Take care,
Chris [Lyons]

Book Repair Procedures for Liaison Librarians

Book Repair Procedures for Liaison Librarians August, 2007

Sources of books for repair:
-book return depots
- ILL
- stacks shelvers
- loans desk/reserves shelves
- suggestions from users


All material from the above sources, intended for REPAIR will be placed on a designated book truck in the McLennan returns area.

At regular intervals, all books will then be delivered to Nancy Crowe in the collections office who will charge the items to “in house repair”.

Nancy will then distribute the books to your collections shelves.

Liaison librarians will be expected to speedily and regularly check the shelves
and decide whether items require:

- replacement (single or multiple copy)
- rebinding
- repair or
- withdrawal or
- offer to another library/collection

There will be colour-coded flags, for the above categories. Place the appropriate flag in the book(s), initial the flag(s), and return them to Nancy who will then sort them onto the appropriate shelves in the collection office.

Remember that in making your choices you should be mindful of the following:

- is the item unique?
- how many copies do we have?
- how often has/have the items been borrowed?
- if we have sufficient copies can we withdraw?

Since the choices might not be easy or obvious, here are some guidelines or parameters.

Spine only if book spine is completely off or torn consider for repair

Hinges only if the hinges are loose or the book block is off the hingesà repair


Pages only if only one or several pages are cleanly separated from the rest of the book,
are not brittle, and can be readily inserted back into the book à repair

Spine and book covers if both are in bad shape or dislocated from the book block
BUT the pages are in good order (not brittle or falling apart) consider for rebinding

Pages and book if the pages and book block are torn, brittle, falling apart, and the book is held together by tape or string à consider replacement, or return to stacks boxed or withdraw

Replacement

Do preliminary search for replacement copy (YBP; Amazon; Global BIP; Alibris; Abebooks; etc.)

IF YOU FIND A REPLACEMENT COPY

-print out a copy of the replacement evidence and attach to
- a copy of the catalogue record of the item to be replaced and indicate with a note “REPLACEMENT” stipulating whether you want “this edition only” or “this edition preferred but other editions/reprints accepted” and also note whether you want more than one copy.

IF YOU DO NOT FIND A REPLACEMENT COPY

- print out a copy of the catalogue record of the item to be replaced and indicate with a note “REPLACEMENT NEEDED”

- collections staff will keep a file of these titles and they will be searched regularly.

- the existing copy in hand will be returned to the stacks

If no replacement is readily located and the item is in disrepair , it will be boxed before it returns to the stacks.

If a replacement copy has been readily located the item will be returned to the stacks “as is” pending receipt of the item.

When a replacement copy is received, collections staff will be notified by Acquisitions and the item will be removed from the stacks and withdrawn.

If Acquisitions reports that a replacement cannot be found, the notification will be forwarded to the librarian who will decide whether the item:

- should/can be rebound OR
- item will be retained on shelf (and perhaps boxed, if not already) and the collection staff will maintain a desiderata list of items for subsequent replacement searches

If the replacement is a RUSH item (e.g. for Reserves) the librarian must try to find a replacement copy immediately and submit the order ASAP.


Repair: Items that require minor spine or cover mending or page repair/inserts, flag them and these will be forwarded to Bruce Osler in the Reference. The catalogue records for items being mended will still be noted “in house repair”

Rebinding – should items require complete spine and cover replacement, flag them and Nancy will forward them to Michael Morin in the processing section of Acquisitions.

Withdrawals – If you decide not to replace, bind or mend an item, print a catalogue record of the item and note “withdraw”. These will be sent to Eleanor Turner in Database Maintenance for record changes/drops.

Offer to another library/collection: Items that may be more appropriate in other libraries will be set aside for perusal by Richard Virr (and others for consideration as appropriate).

Statistics will be maintained by Nancy Crowe for all incoming materials and for the separate contingencies listed above.

LW
August, 2007

Guest Accounts

A reminder on the provision of guest accounts to potential users.

- guest accounts should be given to "legitimate users" who need limited-time access to microsoft office applications, e-mail and/or the Internet.

- "legitimate users" could be visiting profs, graduate students, researchers or alumni (use your discretion)

Users might ask for a guest account when, in effect, they really only need the regular sign-on "guest-guest" access to the catalogue and databases.

The reference interview will enlighten.

ALL laptop users requesting guest accounts are to be encouraged to use one of our computers.

No "guest accounts" are to be provided to laptop users, since we have no control or tracking of potential problem users/abusers.

Regards,

Lonnie

Private Study Space - McLennan Library Bldg.

Current McGill graduate students in the Faculty of Arts who are writing theses may sign up for private study space by leaving their names at the Humanties & Social Sciences Library - Stacks office, 6th floor, McLennan Library Bldg., Room M6-53B.

About 21 private studies will be available and each will be shared by 2 students.

A lottery will be held in early September to determine the names of successful candidates.

Preference will be given to PhD thesis writers.

- MC

Carrels

Beginning Thursday, August 28th, 2007, McGill graduate students in the Faculty of Arts, may reserve Carrels in the McLennan Library Bldg. for their private use.

Carrels are assigned for the Fall / Winter terms (August 28, 2007 to April 21, 2008)

Application for a Carrel are handled by the Lending & Access Services Department, Membership Desk, Main, Floor, Redpath Library Bldg.

- MC

Saturday phone service disruption

The McGill campus phone system was out of order from about 11am - 12:30pm on Saturday Aug 18th. Users might report being unable to phone in to renew books, ask questions etc.
Jodie Hebert

New Students & Borrowing Privileges

According to the Loans desk, new students are not able to borrow books until September 1st (even if they already have their ID card).

CP

Printing Services

In case you encounter puzzled courriers, delivery people or other enquirers, please note that Printing Services has moved from the Redpath building to 3465 Durocher.

CP

FACL lab opens July 25

News from FACL

The Faculty of Arts Computer Lab will reopen on Wednesday, July 25 (next week).
In order to print to a student account in the new lab ( 3rd floor Ferrier building) you will need to be registered as a summer student in the Faculty of Arts.

Until the lab reopens next week, Arts students can use the labs in the Engineering building, however, there is no facility to print to a student account.
Sharon ( per ALCL Tech - 09050)

PressDisplay printing

Printing from press display in public areas
Hi Karen ,

The printers in the public areas should be able to print the PressDisplay newspapers that are being viewed on-line. When using the viewing software and printing is selected, the user has to choose the letter paper size from the drop-down menu that appears. The following setting in Internet Explorer may need to be changed to insure that the whole page is printed.

Note: For optimum printing results, please ensure your page printing preferences are set to have no additional text printed in the header and the footer, and by setting all margins to zero:
Click File
Select Page Setup
Remove codes found under Header and Footer (if any)
Set all four margins to zero (0) - please note, that your browser may revert these settings to a small number, and not zero

Frank

new website lab info

FYI - ICS has a new project this summer to create a website with real time info about the labs on campus ( machines busy, out of service, etc.)
Sander Wasser is the project manager.
Some information is already available - see http://vhd.mcgill.ca/lab/
The goal is to have more comprehensive information added for the beginning of the fall term, inlcuding restrictions, hours, software availability.
Sander expressed interest to me about hearing user feedback this summer, as the project takes shape.

Sharon

ARTS Computer Lab

Hi,

The Arts Computer Lab in Leacock is currently closed and will be moving, according to Anastassia. There is no info. on their web site, but I found a Feb. PPT presentation by T. Masi that indicates the lab will be moved to the Ferrier building.

FYI
Karen

Copy cards - info

Hi! We keep stray copy cards at the Info Desk for emergencies and extraordinary acts of charity. The techies and SNAs also have cards for such purposes. If you decide that a user has a legitimate need (e.g., a student has a four paper to hand in in ten minutes and is unable to buy a copy card having no money on hand)(or a scholar is only in town for a hour and needs a ten pages of a journal, there being no use in buying a two dollar card that they will never use again), you are encouraged to make their day with an act of kindness. Go with them over to the printer and print it for them: Don't hand out the card.
However, a copy card is a necessary piece of equipment for life at McGill for staff and student alike. The card at the desk is not a substitute for buying a card. If you feel you are being exploited, (and there is a student who is currently exploiting us, saying that the 2$ fee is outrageous because unrefundable) sternly encourage the student to purchase one. They can take up the question of the unrefundable fee with Ancillary Services.
Kendall
PS If the guards turn in found cards, give them to the Desk Supervisor (Maryvon), who will distribute them to those who need them: Klaus and Henry, Jennifer for the SNAs, Karen for the Library Ambassadors, Valerie for Ill, etc.
PPS The Redpath Copy Service is closed summer weekends. They have been asked to fix their signage and Gen has already adjusted the Library's webpage http://www.mcgill.ca/library-using/copying/copyservice/
Kendall Wallis,

Computers at Info Desk - Use of; question forms

The 3 computers at the Info Desk are to be used by the staff working at the desk only.

I would like to remind everyone that the HSSL is not a internet cafe in which we provide access to our computers for all members of the public to check the internet or emails. Non-McGill walk-in users can have access our subscribed resources for scholarly research. If the public don't know where to go, printouts of internet cafes around McGill are available at the desk and can be handed out. Special guest accounts we create every morning are provided mostly for scholars/faculty members only. Also, please keep track our out-of-town visitors asking the special guest account.

Don't forget to use the 'question forms' to write reference questions asked via phone or in person. Within 24 hours, we should answer the question on the clipboard or provide a follow up to the user so please try to work and answer them while working at the desk.

Maryvon

_________________________________
Mr. Maryvon CôtéPolitical Science / Communication Studies Liaison LibrarianHumanities & Social Sciences LibraryMcGill University3459 McTavish Street, Montréal, QC, H3A 1Y1Tel: (514) 398-4696Fax: (514) 398-7184maryvon.cote@mcgill.ca

CISTI Source Info from Schulich workshop (Feb)

Notes from CISTI Source training session in Schulich, (Feb 28,2007) conducted by Marika.

The service is available to ALL faculty and graduate students.
No charge, no limits to the number of papers requested - the service is funded by the Library.
CISTI Source is used when you require a "piece of something" that the Library does not have, i.e. a journal article or a paper from a conference proceeding. If you need the entire conference proceeding, this is handled by ILL.

A username and password is required and it is obtained from the departmental rep - see contacts on the web page http://www.library.mcgill.ca/psel/pseill/cisti/lib_rep.html

Documents are delivered by fax to the department's office, so it is very important to enter your real name when you are placing the order. (No more FTP delivery to the department's server. This method stopped in Feb 2007 because of copyright restrictions.)
It is also important to keep a record of the order number, so you can follow-up on your request with CISTI Source.

There are two categories of ordering:
(1). articles published after 1993 - search for your journal name in the database, find it and order it.
(2). articles published before 1993 & conference papers & articles not found in (1) above - choose the account option, so you can open up a blank form and order either " from a Conference" OR " from a Journal". You will need to type in as much info as you have, including the citation source and do not make anything up! If you do not know leave it blank.
In order type (1) the system will prevent you from ordering from a journal McGill has.
In order type (2) the system does not verify McGill holdings and will accept all orders.

If CISTI does not have the item, they will contact their partners in an effort to locate it. Then the article arrives by courrier in an envelop.

It is possible to logon and look at the status of your order (in the tracking system) or to call toll free to check up on it.
Normal delivery times for order (1) is next day.

NOTE: Schulich has a Library account and uses this account sometimes to order an item for a student (i.e. A really desperate undergrad.) HSSAL should request a departmental account and have procedures for its use.

The web address for CISTI/Source is http://source.cisti.nrc.ca/
The Library webpage has information about the service - see http://www.library.mcgill.ca/psel/pseill/cisti/swetscan.htm

Sharon

Marty Alert

Hi All,

Marty is once again calling us for everything and anything.
He is not "a first-time-caller", we have done business with Marty in the past; perhaps before you were engaged as Liason librarians.
Marty is a threat to no-one but does have psychological problems. He may be considered a "nuisance caller".
If Marty calls we can politely tell him that we are in a very busy period right now and that we are unable to respond to his request.
Marty may also know people by name; please do not transfer his call to anyone. Own the call and politely insist that we are very busy.

Let's hope this method works as a deterence.

Thanks and regards,

Lonnie

Weekend telephone procedures

Yo Saturday and Sunday People: As Lonnie tells us, when you go to lunch, forward the Info Desk phone to 4701 and tell the Loans staff that you're gone for an hour. However, when you close at 5:00, be sure to forward the phone to 8227, which is the voice mail. Don't just hit the forward button twice, as it will then forward to the last number it was instructed to use. The number 8227 is marked on the phone and the closing-up instructions.
Kendall

E-Zone Construction to begin

We have been notified that construction will begin in the Redpath E-Zone the week after Convocation Week (May 25 to June 1, 2007)
Level 1 of the Redpath Library Building will be revovated from that time through the end of September.
Expect some noise disruption (I expect not a lot at his end of the building complex)

Building heat

Hello Fellow Infernists,
To you who are suffering let me repeat some backgound info.
The cooling coils in the system are presently leaking or not operational. Work on the coils is being done during the evening (10pm to 6am) and will take 3-4 weeks to complete. During this time, at night the system will be off, and during the day the system will be on but there will be no cooling. When the work will be completed there should be a noticeable improvement in the cooling capabilities of your system for the summer months
They expect to have completed the work by 31 May. Relief is in sight.
Thanks for your patience.
Lonnie

ATM machine - news

To all:
Please be advised that we are proceeding with the removal of existing ATM machines today May 25th. (For details please read the information contained in the e-mails below.
The University has concluded an agreement with Royal Bank of Canada to supply a new ATM in your location. Unfortunately, there will be a delay in the installation of new ATM’s due to unforeseen delays in booking Bell Canada services for the dedicated lines.
Should you have any questions or concerns please call Leah Trineer at 1839.

Thank you for your cooperation
John Burke (3056)

McGill Hostile Intruder Protocol

Sent on behalf of: McGill Security Services
Subject: McGill Hostile Intruder Protocol

The following protocol was devised in consultation with security experts for the protection of McGill students, faculty, staff and visitors. Please pay careful attention to this protocol and note that it is available online at http://www.mcgill.ca/security/bulletins/hostile .

McGill University Hostile Intruder Protocol
These guidelines are recommendations based on observed behaviour in such situations and on what other institutions have learned from their own experiences with hostile intruders. Your actions may need to be adapted based on the dynamics of the situation at hand.

Catalogue Access Victoria Day weekend

From: Jane Aitkens
The upgrade to version 18 is happening this Sunday and Monday, May 20 and 21. Here are some things you need to know:
1) The tester server, DAVE, has been updated with a copy from "real life" as of Wednesday, May 15.
Staff needing to help users on Sunday (when there will be no real catalogue or Aleph clients) can consult DAVE to find call numbers: http://devaleph.mcgill.ca/F Please use DAVE for consultation ONLY - do NOT attempt to sign in and place holds - DAVE is not real!

e-journal archives (McGill's access)

Hi,
Some of you have asked me if we there is a list somewhere that would give us every e-journal archives that we have at McGill. In order to help you all manage your print serials collections here is where you can get the title lists for the different publishers:

- Blackwell Publishing:
http://www.blackwellpublishing.com/pdf/Digitized_Backfiles.xls
- Elsevier ScienceDirect:
http://www.info.sciencedirect.com/content/journals/backfiles/
We are missing the Medicine Supplements I and II (Academic Press
Titles)
- Oxford U. Press:
http://www.oxfordjournals.org/access_purchase/complete_archive.html
- Springer:
http://www.springer.com/cda/content/document/cda_downloaddocument/master
_A-Z%20list%20OJA%20journals%20Apr%2006.xls?SGWID=0-0-45-292989-0
- Wiley:
http://www3.interscience.wiley.com/aboutus/backfileCollections.html
For Wiley we already have most of their e-journal backfiles except for the following:
General Medicine
Oncology and Hematology
Education
Pharmacology and Toxicology
Business and Management
Healthcare and Policy Management
Natural Sciences & Taxonomy
Color research
- JSTOR: we have it all. http://www.jstor.org/about/collection.list.html
Louis

QP on Saturday!

Please remember that the Saturday person is responsible for periodically checking Chat e-mails. I will highlight the Saturday schedule as a YELLOW-BRIGHT REMINDER
Regards, Lonnie

IASSIST 2007

Info sheets regarding the IASSIST 2007 conference are available at the desk and are intended to visitors attending the conference. The info sheets provide location of workshops and presentations, registration info + maps of the campus.

Also, please expect visitors attending IASSIST coming in the HSSL library as of this Saturday (May 12th).

Switch to Aleph 18 - from Jane

The testing of the new version of the Aleph software is going well, thanks to all our "Alephtesters"!
We are ready to meet our scheduled date for switching to Aleph 18 - the May long weekend.

On the weekend of May 5, the Systems Office, together with NCS and ISR, did a 'dry run' of all the upgrade steps to figure out how much time the full upgrade will take. Using that data, we have determined that we will need all of Sunday, May 20 to do the upgrade steps and then Monday, May 21 to test things on the production ports (e.g. the AutoLoans) before we go live on Aleph18.

On Sunday, May 20, Education, Life Sciences and Humanities and Social Sciences are the only libraries open for circulation; all loans will have to be done manually. The AutoLoans and the Library Catalogue similarly will not be available from early Sunday morning until the time on Monday when we go live on Aleph 18.

Monday, May 21, all libraries are closed - this will be our "testing day". The Catalogue will appear, and then at some point, disappear for a backup. Once the backup is done, the Catalogue will reappear, and Aleph 18 will be in production!

On Tuesday, staff will begin to do their work using Aleph18 - new clients will be deployed.

The website which documents the coming changes to the clients and to the Library Catalogue is: http://www.library.mcgill.ca/aleph/version18/whats_new_in_18.htm

If you wish to follow the upgrade process, the webpage to watch is: http://www.library.mcgill.ca/aleph/upgrade16

Finding items with K call numbers on the 3rd floor – McLennan Building - Humanities & Social Sciences Library

Until LC began to publish class K for law, a 50 year project finally completed in 2001, law books were assigned only the letter K (LC had announced that K would be law). The second line of the call number was the Cutter number for the author (or if no author, title).

The material is recognizable in the online catalogue by the existence of a space between the alpha digits.

For example:
K A2 1981 [Regular Loan] Humanities and Social Sciences McLennan Bldg

There are approximately 100 shelves of K call numbers on the 3rd floor. This material is shelved BEFORE the items with call numbers of the official LC “K” classification.

As each subclass of K was published, McGill started using it. The full LC classification schedule is now available and online at http://www.loc.gov/catdir/cpso/lcco/lcco_k.pdf .

Subclass K (K followed by a number) is for a particular area or subject of law in general, without regard to a jurisdiction (country, etc.) Thus a general discussion of the law of contracts would be classed at K840.

Other subclasses follow, based on the country (always letters), subdivided by the subject. For example, the law of contracts in Canada would be classed at KE840, and the law of contracts in Quebec would be classed at KEQ390. (Note that the subject numbers are not always the same from jurisdiction to jurisdiction).

The last of the K subclasses is KZ for international law. A book on the law of treaties would be classed at KZ1301.

The rule for finding the material on the shelves is that “Nothing comes before something, and numbers come before letters.”

K
A2 1981

K 970
R47
2000

KE394
L38
1995

To find the item with the call number KB H64 L39 [Regular Loan] Humanities and Social Sciences McLennan Bldg, which has received an official LC “K” call number, it is first necessary to skip over the items on the 100+ shelves of K A2 through K Z1653.

In April 2007, the beginning of the official LC “K” call number range can be seen on the catalogue screen below.


The third entry on the call number browse index K10 O8715 - - Journal of Islamic and comparative law. -- is the beginning of the official LC “K” call numbers. All previous K numbers are incomplete, from the old way of assigning the books an interim law call number.

S. Rankin and L. Robertson
April 20, 2007

weekend info

A couple of things to mention:
- for the Saturday and Sunday staff at Info desk, a reminder to put up the sign indicating that you will be away from the desk until 00:00, and please remember to call Lending/Access to inform them that you are going for lunch and ask them what # you should be forwarding the phone to. Usually it's 4701.
- Facilities dept. is changing the duct/ventilation system. The lack of air circulation we are experiencing will continue until the first week in June. Work started shortly after exam time, the reasoning being that May was not too hot a period to do such work.
Lonnie

Donation procedures

Hi. It's approaching moving day in Montreal and we receive many calls from people who want to give us their books. We rarely want to accept what is on offer because 1)we usually have the material already, 2)we are out of space and 3)we have a cataloguing backlog of over 200,000 items. However, there is a file kept of such offers in the old collections office, so please refer any calls you receive at the reference desk about gifts to Nancy Crowe. Ditto for books offered at the ref desk. Refer them to Nancy. She will speak to the appropriate liaison librarian and they will decide whether or not to ask for a list and how to proceed.
Thanks,
Elaine

Canada's first online portal for complete coverage of universities and colleges: macleans.ca/universities

http://www.macleans.ca/education/index.jsp

Announcing the launch of macleans.ca/university, the first website in Canada to offer continuously updated higher education news, from campuses across the country. Already recognized for its expertise in the coverage of universities and education, Maclean's has extended that same reputation in this latest online presence - with the up-to-the-minute analysis, interactivity and points-of-view today's digital consumers are looking for. It's an essential resource for students and recent graduates looking to make educational decisions.

Post office in 2020 University

There is a Post office in 2020 University. Entrance on de Maisonneuve Blvd, the doors for Indiana's Restaurant. It is on the street level behind the escalators. (SR)

MCL Carrels - update from LW

Further to the carrel situation, carrels that were at the interior perimiters facing the stairwells have been removed to make room for additional badly-needed shelving. The carrels have been moved to the study areas of those floors. There will be the same number of carrels, displaced though they may be. This does not alter the web site info about the carrels and application for them. ( email from LW - May 4, 2007)

Post Office

Occasionally library users (students or tourists) ask for directions to the nearest post office. I had been directing them to the one on University, just south of St. Catherine. (I believe there is also a postal counter in a drugstore in Complexe Les Ailes but explaining how to get there can be complicated.) This post office has now moved to 800 Rene-Levesque, in an office tower beside the Queen Elizabeth hotel.

CP

Air conditioning work in MCL/REDPATH

I have received the following information that the cooling coils will be replaced in the McLennan Redpath Library Buildings. This will no doubt cause some short term inconvenience but result in long term improvements to what has at times been a difficult situation.
Your understanding of some difficulties during the replacement period would be much appreciated. This will affect primarily those who work in the buildings but I am sending it to all staff so that those of you who visit the buildings will be aware of the work being undertaken.
email from J. Schmidt, May 2, 2007.

EZONE construction this summer

We are about to begin the construction of the new E-Zone on the street level of Redpath (S1). This wonderful new space will provide our students, researchers, faculty and staff with an architecturally designed environment that supports a new e-classroom, group study rooms and study booths, extensive laptop, computer and study space, a n assignment production area, comfortable lounge space and service desk.

Construction is scheduled to start in the middle of May and should be ready in September 2007.

The current Redpath S1 study/computer space will be closed beginning Thursday May 3rd at 8:00 am and will remain closed until we launch the new E-Zone.

Access to the compact shelving and stacks located in the basement level of Redpath (S2) will be provided through the central Redpath staircase only. Contractors will be working in the stack area of S2 over the summer. Access will occasionally be restricted to staff only. Closure dates will be posted in advance. We shall also be proceeding with the installation of additional compactus shelving in the lower Redpath basement, this project will be timed to work in with the other building work being undertaken. email from J. Schmidt ( May 2,2007)

EDUC closed - April 19

Education Library Closing
April 19, 2007
Due to a major water main break at the corner of Peel Street and Dr.
Penfield, the City of Montreal has shut the water off on Peel Street, north of Dr. Penfield, and the Education building is affected. As the problem is not expected to be corrected before 6:30 p.m. today, the building and the library will be closed for the remainder of the day, Thursday, April 19, 2007.

Computer Labs on campus

The FACL Arts Lab is open 24 hours, with a student card all Easter weekend.
(Friday, Sat, Sun Mon.) - per Help Desk local 6031

Check out the website for links to a list of all computer labs on campus.
http://www.mcgill.ca/index/computer/

SR

BlackerWood space reopened Sat 1 pm

Work has stopped in BlackerWood space and Robert Stanley, Senior project Manager has reopened the space for students. Unfortunately, he has been unable to turn on the ventilation in this area. If there are client concerns, he is aware and will be turning it on asap, most probably Monday morning. SR

Redpath Library construction, etc

from Lonnie on March 29, 2007

1. The area at street level of the Redpath Library Building
will be undergoing renovations. The ceiling tiles are to be replaced
from 8:00AM Friday, 30 March to 8:00 Saturday, March 31.
All the computers on that floor will be inaccessible and the area in the McLennan Library Building behind the elevators will be expected to absorb the extra use for authenticated McGill users.
Signs will be posted in that area.
I've asked Anté to disable the Guest login option to all computers in the McLennan area behind the elevators, except for the row of computers along the wall directly across the Info Desk, to the right of entrance to the Director's Office. They will retain the Guest login option.
This will assure access for McGill students only until the renovation work is completed.

2. The following is the OPENING/CLOSING for the basement door from the McLennan staircase leading to Teaching and Learning Services, GSLIS and Archives.
April 15 - April 29
Monday to Thursday Doors locked at 8:30 p.m.
Fridays Doors locked at 6:00 p.m.
Saturdays & Sundays CLOSED (Starting Sunday April 15).

April 30 - June 10
Monday to Thursday Doors locked at 8:30 p.m.
Fridays Doors locked at 6:00 p.m.
Saturdays OPENED at ll:30 a.m. CLOSED at 4:30 p.m.
Sundays CLOSED


3. Also, a reminder that we do not provide special guest accounts for non-McGill users with laptops.

New Chicago/Turabian Style Guide available

There's a new citation style guide on the Library website! KW's platonic version of the "Note + Bibliography" format (a.k.a. 'Humanities Style') of Chicago/Turabian Citation Style. No actual examples are given, just archetypes. Check it out at
http://www.mcgill.ca/files/library-assistance/ChicagoNBStyle2007.pdf
The companion "Parenthetical Reference" format was due out at the same time, but the announcement of a new edition of Turabian due in May 2007 has put that on hold, since all will probably have to be redone. Feedback from colleagues would be appreciated.

CREPUQ undergraduate borrowing cards

CREPUQ undergraduate borrowing cards

Since it is the time of year when students are scrambling to finish term papers and are competing with their fellow students to access the books they need, requests for the CREPUQ undergraduate card are increasing.

Please remember that in order to obtain the card:
1) the students must complete the application form at http://www.mcgill.ca/library-using/otherloans/crepuq/#CREPUQUNDER
2) they need to specify which books they want to borrow and from where
3) they CANNOT request titles already owned by McGill, even if these are currently out to another user.

Thanks,
Karen

Electronic Theft/Loss Report

Just in case some of you haven't come across it before, there is an electronic form which students can fill in when they have lost an item anywhere on campus.

Theft/Loss Report Form

CP

MCL STOR2 is no more

March 19, 2007

MCL STOR2 is no more
All HSSL materials in storage are assigned to the STOR1 code - whose name in the Catalogue is now simply "Closed Storage".

From LSO Updates
(http://www.library.mcgill.ca/lso/updates/index.php?entry=/ALEPH/stor2_obsolete.txt)
(SR)

INFONEWS listserv archive

All posts on INFONEWS are archived and searchable ( August 2003 - )
See: http://lists.mcgill.ca/archives/infonews.html (SR)

WEBSTER Library - Restricted Access - Spring 2007

Please be advised that once again, during the exam period, the restricted access policy will be in effect at Concordia University's Webster Library from 8:30 a.m., Tuesday, April 10 until Friday, April 20, 2007 inclusive.

During the period mentioned above, access will be limited to Concordia card holders only:
Concordia University Community (Primary Users)
· Concordia students (including Continuing Education students).
· Concordia Faculty, Librarians and Staff.

Extramural Users (Secondary Users)
· Concordia Alumni.
· Concordia Library Privilege cardholders.
· Ontario Council of University Libraries (OCUL) cardholders.
· Conférence des recteurs et des principaux des universités du Québec (CREPUQ) cardholders (excluding undergraduate students : salmon coloured card).
· Council of Prairie and Pacific University Libraries (COPPUL) cardholders.
· Council of Atlantic University Libraries (CAUL/CBUA) cardholders.

Users, who are granted access, are asked to present their appropriate I.D. cards to the Security Guard on duty at the entrance to the Webster Library each time they enter.
Please note that restricted access does not apply to the Vanier Library on the Loyola Campus.

Thank you for your cooperation.

Sincerely,

Irene Sendek Assistant Director, User Services Concordia University Libraries

Lexis-Nexis - Access from the Info Desk

FYI. Access to Lexis-Nexis is not working from the Info Desk.

Problem was reported to Klaus to fix it on Monday.

- MC

Government Info - After Hours

If you could please place the Gov docs sources truck just inside the REF dept. doors When you close up for the evening, so that source material, if left near the info/ref desk, is not scattered about the library.

Amilcar is assembling the following cart to be left downstairs at the information desk over night until such time as all of the ECON 314 students have completed their assignments. The cart will be labelled with the list below and will be brought down at closing and collected in the mornings by the person who is opening for that day. Please note, however, that much of this information is available for nearly all of the years online via IMF, WDI, UNSTATS, etc (if students are still plugging away at 3am).

Balance of payments yearbook. International Monetary Fund. ZZ MF B16:
* 1977-78
* 1985-86
* 1995
* 2000
* 2005
* 2006

Annual report on exchange restrictions. International Monetary Fund. ZZ MF A52:
* 1974-76
* 1981-82
* 1985-86
* 1995
* 2003
* 2005

Statistical yearbook (United Nations. Statistical Division) HA12.5 U63:
* 1976
* 1985-86
* 1996

International financial statistics yearbook. International Monetary Fund. (GovInfo Journal)
* 1985-86
* 1995
* 2005
* 2006

Direction of trade statistics. International Monetary Fund. ZZ MF D37:
* 1975
* 1985
* 1995
* 2005 (Quarterly volumes X4)

International trade statistics yearbook = Annuaire statistique du commerce international. United Nations. JX1977 A2 ST STAT SER G:
* 1975 (2 vols)
* 1985 (2 vols)
* 1995 (2 vols)

World development report. ZZ BR W53:
* 1978
* 1985
* 1995
* 2005

International financial statistics yearbook. International Monetary Fund. (Govinfo Journal):
* 1975 (3 vols)
* 1985 (4 vols)
* 1995 (4 vols)
* 2005 (6 vols)

Lonnie

Gale Virtual Reference Library - Recent additions

A note to inform you of recent additions to the Gale Virtual Reference Library http://find.galegroup.com/gvrl/dispBasicSearch.do?prodId=GVRL&userGroupName=crepuq_mcgill.

Eleanor Roosevelt Papers 2007

Encyclopaedia Judaica 2nd ed., 22v, 2007

Encyclopedia of Multicultural Psychology 2006

Encyclopedia of the American Revolution: Library of Military History 2v, 2006

Encyclopedia of India 4v, 2006

Encyclopedia of Modern Europe: Europe 1789-1914: Encyclopedia of the Age of Industry and Empire 4v, 2006

Encyclopedia of Modern Europe: Europe Since 1914: Encyclopedia of the Age of War and Reconstruction, 4v.2006

Encyclopedia of Western Colonialism since 1450 3v, 2007

Encyclopedia of World Poverty 3v, 2006

Gothic Literature: A Gale Critical Companion 3v, 2006

History of World Trade Since 1450 2v, 2006

21st Century Sociology: A Reference Handbook 2v, 2006

Let us not forget that the non-bibliographical sources are proliferating and that they should not be forgotten as sources within your search strategies. Take mental note of Gale Virtual and other collections.

Lonnie

Library Ambassadors in the Stacks

The Ambassadors will start working in the stacks 6-9 pm weekdays as of tonight. I have asked them to stop by the desk to introduce themselves to you at the start of their shifts.

Signs will be placed in the elevators and at the desk to indicate that they are available to help on the third floor.

Karen

VCR in M6-37A (Viewing Room)

The VCR in the micro-room (M6.37A) has died and we are in the process of replacing it with a combo DVD/VCR unit.

As a temporary measure, another VCR will be installed until the new unit arrives, which we expect sometime next week.

Lonnie

Arts Legacy Research Paper

Hi! Yesterday was the deadline for Arts Legacy students to get their research paper proposal in to the instructors. In the next few weeks they will be writing the papers, which range all over the map as far as content goes. I have put together (yet) another ARLE resource guide: http://www.mcgill.ca/hssl/collections/links/course/arle104/

The students will soon have a link to it from their WebCT page, but that will probably be forgotten. Most of what they need in terms of periodical indexes should be found on this guide. The eclectic mix of factual reference works reflects the equally heterogeneous mix of lectures.
Kendall

New Wilson Databases - Blue Forms

The blue pages for metalib indexing/categories should be done by the appropriate Liasons.
I suggest the following:

Biblio Index Plus = Karen N.
Bio Index = Cornelia
Book Review Digest = LW
Current Issues = MC
Play Index = LW
Short Story Index = LW
Art Museum and Image= Marilyn Berger

Alessandra will do the Greens so that it is done all at once and sent at the same time.

Blue pages require more "work".

If you have any comments, please send them on.

Lonnie

Microfilm machines - Helping the clients

Hi Elizabeth,

I have notified the Gov. Docs staff of the changes. They will be be helping users in the microform room.
During the day, the Gov.Docs help # will be visible near the phone outside the microforms room,
For evenings the help # will be the Info desk. On weekends when there is no one in Gov. Docs. the sign will refer users to the Info desk #

Regards,

Lonnie

Changes in email address

The Redpathreserves.library@mcgill.ca email has been changed. It is now: hsslreserves.library@mcgill.ca.

And Mclcirc.library@mcill.ca has been changed to hsslloans.library@mcill.ca.

We will also be changing mclstacks.library@mcgill.ca to hsslstacks.library@mcgill.ca.

The mclennan.library@mcgill.ca email has been changed to hssl.library@mcgill.ca.

The old addresses will forward any messages to the new ones while we are making this transition.